We understand that businesses need details of what has happened to the equipment they have donated.
to assist, we provide you with a database-generated audit trail of all your donated items. This also acts as proof that the equipment listed is classed as a donation-in-kind to a registered charity and therefore may be tax-deductable.
Once the collection arrives at our Centre, the donated equipment (excluding minor peripherals such as keyboards, mice or cables etc.) is immediately booked in to our customised database using their manufacturer and model details, serial numbers and any asset tags which is linked to the unique consignment ID we have used for that specific collection before being allocated a unique tracking number and barcode for all subsequent tracing of assets through to final disposal either resale or recycling.
The hard disks are securely wiped and any and all client-related information and references on the equipment (asset tags, labels and security markings etc.) removed.
The equipment is then inspected, tested, graded and categorised according to whether it can be refurbished for reuse or needs to be recycled.
A comprehensive asset report is produced for every collection, providing the donor with a list of the equipment they have donated (excluding minor peripherals) detailing serial numbers and any donor asset references, providing confirmation that full data deletion has been carried out and stating whether the equipment was found to be suitable for reuse or scrapped.
The report is sent to the donor and a copy is retained by us for a period of three years.
A typical donation certificate will include the following information:
Once the equipment has been booked into our Centre, it can be tracked until final disposal only through our unique tracking number.